If you have a special event such as a party, a corporate event, or a product launch, and you want a different way to celebrate, you might want to consider renting a tent. Tents are great settings, as they let your guests enjoy what nature has to offer during good weather, and protect them from the earth’s elements as needed. You don’t have to buy a tent or plan the event on your own. You can hire a California tent rental company instead.

You probably have a tentative venue by now. You also have an idea what tent style you want (e.g. pole, marquee, saddlespan, etc.). Ask the tent rental company to provide you with an estimate, and have them visit your site afterwards. They’ll check the grounds, whether it is they’re grass, asphalt, and other materials, and determine what tents are suitable.

Consider how many people are going to attend your event. It’s easier to determine this for invitations-only events, such as corporate events, as opposed to events where people can potentially increase as the hours go by, such as fairs and expos. For the latter case, estimate the maximum number of expected attendees, then set up your tents-and everything else-accordingly.

Don’t forget where all the equipment should be set up by the tent rental company’s personnel. This will be specific to your event. For instance, if it’s a corporate event, you’ll need tables for all the guests. But if you’re organizing a fair, you’ll probably only need tables and chairs for the people managing the booths.

Take into account the utilities, lighting, heating, and air conditioning. If you’re renting the place, ask the groundskeeper where the utility access for water, electricity, sewage systems, and the like are located. Know whether you need special lighting like globe string lights and chandeliers, and where to set these up. The same goes for heating and air conditioning systems, if necessary. For overhead equipment such as lights and speakers, remove any obstructions like tree branches to minimize electrical trouble.

As Murphy’s Law states: “Anything that can go wrong, will go wrong.” Find out how much you need to pay in case any equipment gets damaged. If you need to cancel the event for any valid reason, ask how much the cancellation fee would be, if any. Be prepared to implement appropriate safety measures in case sudden, inclement weather occurs during the event.

Finally, when considering tent rentals, it would also be advantageous to choose a company that covers several territories. Find a company like TentRental.net, which covers Los Angeles, Santa Clara, San Diego, San Mateo, Sonoma, Napa, Marin, Sacramento, and San Francisco. Don’t forget to assess their years of experience in the business and testimonials from previous customers.

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