Your wedding is one of the most memorable days in your life. You’ll spend hundreds of hours thinking about your gown’s style, wedding theme, venue decorations, reception, food, and guest invitations. The venue is also an important aspect of your wedding plans. You’d want it to complement your theme while providing a stylish and charming ambiance for your guests.

Indoor wedding venues are slowly giving way to outdoor settings ideal for garden, beach, or summer-themed weddings. Handmade decorations, creative drapes, and trendy tents are great ways to spice up your wedding and reception venue. If you’re planning a gorgeous outdoor wedding, perhaps complete with a horse and carriage presentation in a Santa Rosa, California garden venue, you can easily find Santa Rosa tent rentals to match your theme and keep your guests under the shade. Here are some popular tent styles that are perfect for wedding receptions.

Frame Tents: A simple yet elegant shelter

The frame tent is by far the most popular tent for weddings and other special occasions. This tent has no center support poles, which gives you more space for dining and dancing. It is ideal for narrow areas such as backyards and for venues with strong or high winds. Frame tents are supported by a sturdy metal frame that doesn’t need to be tied down for stability. It is available in several colors (white, clear, and blue) and color combinations (like blue and white, green and white). You can accommodate 40 to 800 guests depending on the frame tent’s size.

Tension Tents: Enough for guests and decorations

For a visually striking tent both in the interior and exterior, tent rentals recommend tension tents. It is known for its sculpted roof and high ceiling that gives an airy and open feel. Its generous space leaves enough room for decorations and works well for weddings with a classic, fairytale, or romantic theme. However, tension tents are often used for grand weddings, so it’s not a great option if you’re planning to tie the knot in a tight budget.

Canopy Tents: Cozy and relaxing

Canopy tents are quick and easy to assemble, ideal for an intimate wedding reception and couples who have limited budget. It consists of a simple overhead roof without interior poles. This gives a roomy feel while keeping the sun or afternoon drizzle away from your guests.

Pole Tents: Traditionally convenient and efficient

Pole tents are affordable and they provide guests with adequate protection from the sun and rain. It has tall center poles that lead to smaller support poles. A tent rental company may need several people to set it up in a large place.

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Event planners know that looking for possible event venues should be done as early as possible. In fact, those who are in the event planning business for some time already made a list of event venues and the facilities that are included in each of them.

The choice of event venues affects a number of other aspects of the program. In fact, in many cases, the cost of renting the venue takes a large fraction of the total event costs. The sound system, lighting, decorations and even the choice of food caterers may be limited depending on the venue.

Considering the special requirements of the event

During the event planning, the team should already have an idea on the things that will take place during the event. They should determine if high ceilings, a podium or a large floor area are needed. By knowing these before scouting for a venue, the options are lessened until the team was able to single out the best event venue.

Booking in advance

Event planning experts know that once they are able to decide on a venue, they should have it reserved as early as possible. They should prepare to pay the reservation fee to book the venue for a specific date. In many cases, the reservation fee can not be refunded if the event planner or host changes his mind.

Looking for other options

Although only one venue should be booked for an event, a smart event planner knows that he has to look for possible alternatives, just in case there will be problems regarding the chosen location a few days before the event.

When looking for options, one of the versatile yet cost-effective venues are large tents. Tent rentals are becoming popular choices for private parties and corporate events.

A successful event depends largely on the venue. Combining a suitable venue with elegant decorations, a well-organized program and delectable food, an event will surely be memorable for everyone.

Organizing parties are always very important to you because they will remind you of happy moments of your life. Therefore you go to all lengths to make the party is memorable especially if it is a wedding party or your child’s first birthday. Deciding a venue is the basic ingredient of any party. People usually opt for hotels or banquet for this purpose because of the fine interior of these places. But these hotels are very expensive and you have to cut down lot of things to stay in your budget.

As a solution to expensive venue problem, tent rentals came into being. They not only save your excess money but give you opportunity to design your venue to your imagination. Now you can convert an empty space into a palace or what ever you plan for.
Tent rentals are also convenient as the rental company not only design the place but it makes all the necessary arrangement like seating , stage, stalls, etc. they also have several designs that will enhance your interior.

This option has gained popularity and many companies continuously host their corporate events using tent rentals.  You can hire the most creative people to transform your venue and also gives you ideas for different occasions.

Once you save some money at this end you can plan other means of entertainment that you always wanted for your guest.
Also due to extreme competition you get various discounts and facilities that is an added advantage to those who want economical but classy party. To obtain information about different tent rental companies and the quality of work you can surf the internet as now every company has a website and you can also seek references and read testimonials online.

These days, most people find it convenient to use party tent rentals for any event because of their versatility and for the reason that they create an open, relaxed atmosphere at the venue. Tents rented for events such as weddings and corporate party events tend to create a lively atmosphere when compared to the parties held in hotel suites or closed halls.

Tents are usually visually impressive and they help make the event successful. Interior designers are able to make the tents more attractive by decorating them in the best manner. Many options of tent lighting and decorations exist and they are able to create a stunning atmosphere for your guests. Some tent rental companies offer interior designing services to their clients at competitive prices. These services may include event catering, water or bar services, portable toilets, audio/visual equipment, transport services, air conditioning units and generators.

Tent rentals will enable you to arrange a hassle free event or party at a competitive price. The companies that deal in these rentals offer a whole event package to their clients according to the event’s or party’s requirements. The tents offer respite in rainy and sunny weather ensuring that all guests are comfortable.

The tents also provide shelter for the caterers and the food that they are preparing. The event tent will help you keep food at a certain desired temperature. Tent rentals allow you to create the right impression in any event. This is very important especially when you want to impress potential clients when launching a new product or service at an exhibition. They will help you leave a lasting impression on your potential clients and you can get new or increased orders.

When looking for tent rentals, it is important for you to think carefully about a theme for your event. The theme will have an impact on the interior furnishings, décor, lighting and the choice of visual and audio displays that you will use for your event. Since there are numerous tent rentals to choose from, you will not lack one that suits your event.

There are several stories to be told in just one memorable event. Frequently if not all of the time, special events like weddings, birthdays, anniversaries, and graduation balls among others are held behind closed doors. It has been the tradition to most people to celebrate special events at hotel ballrooms, function rooms or banquet halls. It can be boring at times to go back to same venue with the same set-up or ambiance.

Most people settle for convenience over new exciting but unconventional ways. However for a few, they start breaking the habit of pure repetition and lousy routines. This is also true with selecting the best possible venue for one’s special event or gathering.  Ballrooms, banquet halls, hotels etc…usually lack one thing and that’s the ability to enjoy nature’s surroundings.  Of course some times it’s ideal (like in bitterly cold and inclement weather). But otherwise you miss out on the beauty that nature add to a memory.

Quite a lot of people are starting to do away from what is conventional. Gradually, they are learning to navigate from a conventionally-held parties and celebrations on a hotel scape to a more adventurous, scenic, and exciting venues like parks, beaches, mountain views, and the like.

Holding these special events require special considerations from invitations, transportation, and logistics to locations, physical arrangements and even to the point of holding the celebration outdoors. Some would worry if the weather will not be on their side. But some are confident that it adds more excitement holding it outside. Tent rentals are rampant nowadays. There are commercial event tents available for lease. There are companies that offer leasing for a short period or long term. Tent rentals are widely available. It can be searched through the web. It is now more convenient and accessible to almost anyone.

The benefits of tent rentals are numerous. It saves cost and offers flexibility. It makes a dream event come true. It brings variety of experiences. It adds excitement. It helps people to enjoy luxury at a very minimal price. The list goes on and on.

Organizing and hosting a party is a big task. Making the guests happy and satisfied from all aspects is the sole responsibility of the host. From party hall to cuisines, everything should be blended in perfection. How about hosting the New Year eve or your silver jubilee wedding anniversary in a beautiful outdoor canvas tent? How exciting would be this reunion! This would be an extremely good alternative over that of an expensive hotel. The lovely canvas will protect the guests from unnecessary sunlight and wind, leading the celebration to new rejoices. The cool breeze will offer more freshness and excitement to the function. You will only have to get a tent rental for your party or event or camp.

Before, you plan to rent a tent for your big function, you should consider some points. First, decide the size of tent, according to the number of guests who are invited. Secondly, obtain a list and contacts of tent rental companies. Compare them and their services and then choose the one which lives up to your desires and is duly affordable. You should not neglect the type of function, whether it’s a party or camp or wedding and also the immediate environment.

There are two main types of tents, frame type and pole type. The latter is cheaper, more portable, strong and stable than the former one. Whereas frame tents are spacious as they do not require extra internal support and are also ideal for indoor tent setting like that for a small dine. They are suitable for constant occasions and indoor events as they are quite able to remain permanent, but require much more manpower to set it up. Pole tents are ideal for one time events like festivals, parties, public gathering, auctions and exhibits. The varied designs and colors may be chosen from the company’s catalog or from online designs available on internet. So, no more covered walls this time, make your outdoor event, more fascinating with tent rental!